How Businesses Can Launch a Virtual Booth

In-person trade shows may be paused for a while, but that doesn’t mean you also have to put exhibition marketing on hold. If trade shows were an important channel that you relied on to gain leads and boost your exposure, then it’s imperative that you seek new ways of ensuring continuity. After all, the impact of the pandemic is set to extend well until the second half of 2021, and you need to explore other ways of keeping in touch with potential clients. Virtual booths are one of those ways. Easier to build and cheaper to execute than virtual trade shows, they can help you boost your online presence and generate more leads.

Virtual booths are not something new. They’ve existed for several years, but it’s only now that most businesses are starting to explore their potential. If you’ve never launched a virtual booth before, we’ve put together a quick guide that will give you a birds’ eye view of the process.

You can start from an existing booth design, if you have one.

Have you already taken part in a trade show or exhibition? Then you can start from your existing booth design. Most of the time, the same features, design, and layout can be converted to a digital format, so you won’t have to build everything from scratch. Even if some components of your booth design won’t work as well in digital format, you can still use them as a starting point when discussing strategy with the developers:

  • What parts of the booth do you think worked the best and you’d like to keep?
  • What parts do you want to be removed?
  • Would you like to bring new additions to the booth, or perhaps even change the design entirely?

Market research

Knowing your audience is key in marketing. There is no such thing as a universally appealing virtual booth, just like there’s no such thing as a universally appealing website. It all depends on who your audience is, their location, what their needs are, and what you’re trying to accomplish with the booth. So, before you start designing, you have to work together with a team of marketing experts and create a list of clear goals.

Decide on the size and layout of the booth.

Your marketing goals now established, you have to move on to the next step, which is deciding on the size and layout of the booth. Fortunately, designing a virtual booth is far less complicated and costly than a brick-and-mortar booth, so you’ll have fewer limitations. If you have many products you want to put on display, then simply choose a larger booth size.

However, it’s just as important not to get carried away, because large booths can become confusing and overwhelming if the layout isn’t right. So, in addition to choosing the right size, you’ll have to settle on a logical booth sequence that takes the virtual guests on the journey you want. In general, a good virtual booth should have:

  • an entry area
  • a space for socialization
  • a space for customer support
  • separate areas for each product/service category
  • a map of the booth

Choose a design

This is that part of the process where you can bring to life your creative ideas. The more innovative the booth design, the more attractive it will be for guests, so try to stand out from the crowd. Make sure you use high-resolution images and graphics because those are the ones that will create a strong first impression.

Another good practice is to settle on a booth design that’s consistent with your company’s identity and general branding strategy. We’re talking about consistency in colors, fonts, and general look-and-feel. From this point of view, you can think of the virtual booth as an extension of your website.

Develop compelling content for the booth

Once the design is ready, you have to “fill” the booth. If in a traditional trade show this means putting your products on display for hands-on testing and having a company representative talk to guests, in virtual booths you have to add compelling content that can engage online visitors. This includes things such as:

Research hosting options

When your virtual booth is ready, you need to decide where it will be available for online audiences to see it. And here you have two options:

  • You can host the booth on your website
  • You can host it on a specialized website

Although things can vary depending on your company size and hosting plan, in general, it’s recommended to host your booth on a third-party website for maximum security and fast loading speeds.

Announce the virtual booth launch on social media

Once your virtual booth is up and running, it’s ready to open its doors and welcome guests. To maximize attendance, and make sure as many as people as possible see your innovative products and services, announce the launch on social media by creating an event and inviting your followers. To generate hype, you can even create a countdown timer on your website.

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